Scope of Application
This Privacy Notice applies to processing of personal data that is collected, which means information about an identifiable individual (“you”), that Vertisystem, its affiliates and subsidiaries (“Company”, “Vertisystem”, “we” or “us”) collect through our website (“Tool” or “website”) about applicants or freelancers like you, current or former employees, contractors (collectively “Applicants”). It also describes your data protection rights, including your right to object to some of the processing that Vertisystem may carry out. More information about your rights and how to exercise them, is set out in the Your Choices and Rights section below.
What Personal Data we may collect
- What Personal Data we may collect
- Personal Information: Name, Home Address, Phone number, Email address, Photo, Employee ID number.
- Sensitive Personal Information: Nationality, National Insurance number, Tax Identification number, Social Security number, Driving License, Passport, Immigration status and where permitted for diversity and monitoring purpose, information concerning your, gender, health, race and ethnicity.
- Application related information: curriculum vitae (CV), cover letter, employment and education history, qualification and skills, reference contacts information, position preference, willingness to relocate or work onsite, desired remuneration or fees and background screening information.
Why we collect, Use and Store the Personal Data
Collection of personal information for propagating business:
From time to time, we may request aforementioned Personal Information from you to process your job applications through our website and/or to get valuable feedback from your experience on our website. In addition, we may also use your personal information for other business purposes or in order to help serve you better, such as informing you of new services, products or or alliances that could help you in your career or business. Your posting of any such Personal Information is entirely your discretion. While you can visit our site without disclosing any Personal Information, however, to apply or to register on our website there are web pages that require such information to complete certain functions, thus these web pages may not be available to you if you decide not to reveal the information requested. We will take reasonable steps to ensure that your Personal Information is accurate and complete.
Third parties such as employers, companies across the globe may access your Personal Information to verify your details and offer you appropriate employment or work through the website.
Collecting information for on-line surveys:
At times, we conduct online surveys to better understand the needs and profile of our visitors. When we conduct a survey, we will inform you about how we will use the information prior to your taking the survey. If you do not want to participate in the survey, you may refrain from contributing to it at your own discretion.
Collecting domain information
Our Website may use a technology known as web beacons – sometimes called single-pixel gifs – that allow this site to collect web log information. A web beacon is a graphic on a web page or in an email message designed to track pages viewed or messages opened. Web log information is gathered when you visit one of our Websites by the computer that hosts our Website (called a “webserver”). The webserver automatically recognizes some information, such as the date and time you visited our site, the pages you visited, the website you came from (to the extent you have given your consent), the type of browser you are using (e.g., Internet Explorer), the type of operating system you are using (e.g., Windows 10) and the domain name and address of your Internet service provider. If you have given your consent, we may also include web beacons in promotional email messages in order to determine whether messages have been opened.
To the extent you have given your consent, our Website uses a technology called a “cookie”. A cookie is a piece of information that our webserver sends to your computer (actually to your browser file) when you access a website. Then when you come back our site will detect whether you have one of our cookies on your computer. Our cookies help provide additional functionality to the site and help us analyze site usage more accurately. For instance, our site may set a cookie on your browser that keeps you from needing to remember and then enter a password more than once during a visit to the site.
Cookies are categorized based on the functionality. You can opt-out of each cookie category (except strictly necessary cookies) by clicking on radio buttons against the category under “Cookies Settings” option on cookie banner.
Our Website uses Internet Protocol (IP) Addresses. An IP Address is a number assigned to your computer by your Internet service provider, so you can access the Internet. Generally, an IP address changes each time you connect to the Internet (it is a “dynamic” address). We use your IP address to report aggregate information on use and to help improve the Website.
You should be aware that this site is not intended for or designed to attract, individuals under the age of 18. We do not collect personally identifiable information from any person we actually know is an individual under the age of 18.
Areas of this Website that collect your Information use industry standard secure socket layer encryption (SSL), reasonable security controls, appropriate technical, physical organizational security controls are employed for protection of data; however, to take advantage of this your browser must support encryption protection (found in Chrome, Internet Explorer release 3.0 and above).
We process the data to ensure a proper connection buildup, system security and to improve our website. We process your Personal Information when it is necessary for the purposes of a legitimate interest pursued by us or a third party (when these interests are not overridden by your data protection rights) under the circumstances like mentioned below
- To identify you once you register on our website; and
- To contact you and respond to your questions or requests;
- understand which parts of the website are visited and how frequently; and
- To provide access to desirable content based on your preferences.
Disclosure to third parties
To the extent permitted by law and to fulfil the purpose of this website, we may share your Personal Information with agents, contractors or partners of the Company in connection with the services that these individuals or entities perform for or with the Company. These agents, contractors or partners are restricted from using this data in any way other than to provide services for the Company or services for the collaboration in which they and the Company are engaged in (for example, some of our products are developed and marketed through joint agreements with other companies). We may, for example, provide your information to agents, contractors or partners for hosting our databases, for data processing services or so that they can mail you information that you requested for. You may remove yourself from any such list or notification at any time.
The Company reserves the right to share your Personal Information to respond to duly authorized information requests of governmental authorities or where required by law. In exceptionally rare circumstances where national, state or company security is at issue. The Company reserves the right to share our entire database of visitors and customers with appropriate governmental authorities.
We may also be required to disclose your Personal Information in the event of a legal investigation or any such other process where we are required to do so by applicable law or where we have to establish our legal rights or where disclosure is required to prevent or take action regarding illegal activities, suspected fraud or situations involving potential threats to the physical safety of any person.
As a convenience to our visitors, this Website may contain links to a number of sites that we believe may offer useful information. The policies and procedures we described here may not apply to those sites. We suggest contacting those sites directly for information on their privacy, security, data collection and distribution policies.
Verification of Data
To the extent permitted by law, it will be necessary for us to verify the details you have supplied (e.g. your identity, employment history, academic qualification and professional credentials). Such verification could be done through third party service providers, who shall be bound to obligation of confidentiality and data protection.
Where permitted by applicable law, Vertisystem reserves the right to monitor, intercept, access and erase all information, material, data and communication (including emails, telephonic conversations and voicemail recordings) regarding registration and further processing of your application through the website or Tool.
How we share your personal data
We will share your personal data with other Vertisystem or third-party companies, to the extent required for the work or work opportunity, you are applying for or employment or assignments.
In the event that a Vertisystem business is sold or integrate with another business in total or in part, your details may be disclosed to our advisers and prospective purchaser’s advisers and will be passed on to the new owners of the business.
Please note, for Applicants from European Economic Area (EEA), your personal data will be processed in or accessed globally, including but not limited from jurisdiction outside the EEA by members of Vertisystem group and categories of recipients (e.g. third party providers) in jurisdiction that do not have equivalent data protection laws to those in the EEA for the purpose outlined above. When we transfer your data to Vertisystem India, we use an intra-company agreement containing European Commission approved standard contractual clauses. When we transfer your data to outside Vertisystem group, we use the European Commission ’s adequacy decisions and rely on standard contractual clauses to safeguard the transfer, unless we transfer the data to third party, that has implemented binding contractual rules, in which case, we may rely on one of those mechanisms to safeguard the transfer as applicable and obtain your consent for the data transfers to the United States and other countries. For further information, including, how to obtain a copy of the documents used to protect your information, please contact us as described in the contact us section below.
Your Choices and Rights
You have the right to ask Vertisystem for copy of your personal data; to correct, delete or restrict processing of your persona data; and to obtain the personal data you provide in a structured and machine-readable format. In addition, you can object to the processing of personal data, in some circumstances (in particular, where we do not have to process the data to meet a contractual or legal requirement). Where we have asked for your consent, you may withdraw consent at any time. If you have asked to withdraw your consent to Vertisystem from processing your data, this will not affect any processing which has already taken place at that time. For any such queries you may contact DPO@Vertisystemahindra.com
These rights may be limited, for example, if fulfilling your request would reveal personal data of another person or if you ask us to delete information which we are required by law or have compelling legitimate interests to keep. If you have unresolved concerns, you have the right to complain to the data protection authority.
How long we retain your personal data
We will retain your personal data only for as long as we need it for Vertisystem’s legitimate business interest in accordance with applicable laws, to fulfil your registration and application process and to perform services as you have opted for or to meet legal requirements, after which we will take steps to delete your personal data or hold it in a form that no longer identifies you.